Drive versions and locks
One person edits at a time with a shared lock; every save becomes a new Drive version.
Productivity · PDF Studio
Every PDF job, on files you already keep in Drive.
PDF Studio views, comments, organises, redacts, OCRs and secures PDFs stored in WorkSuite Drive — with shared edit locks, versions and an audit trail — and is growing into a full desktop PDF editor that runs on your own WorkSuite server.
- versions and locks
- Drive-native
- content removed
- True redaction
- OCR, signing, AI
- Your server
WorkSuite · PDF Studio
All toolsComment & reviewCombine filesScan & OCRProtect & redactEdit PDF
Inside WorkSuite: All tools · Comment & review · Combine files · Scan & OCR · Protect & redact · Edit PDF
How it fits
Built into Drive, not bolted on.
PDF Studio opens files where they already live, keeps every save as a new Drive version, and runs heavy jobs on your own WorkSuite server.
DriveFiles, folders, versions and sharing
Expense & MeetingsTheir PDFs open in the editor
SearchA text index of PDF contents
PDF StudioViewing · annotations · pages · forms · redaction · OCR · optimise · secure · versions · locks · auditThe file stays in Drive. Always.
WorkSuite ServerOCR, optimise, convert, PDF/A, repair
OfficeHand-over to Office editing (planned)
Admin CenterPDF policy by API; screen planned
What it does
The PDF work offices do every day.
Read, mark up, fix pages, black out what must go, and make scans searchable — without sending files anywhere else.
Comment and organise
Annotations, stamps, page operations, watermarks, headers and Bates numbers.
Gone means gone
True redaction removes the content, not just covers it.
Scans become text
Server OCR makes scanned PDFs searchable.
Heavy jobs, your server
Optimise, convert, secure, repair and PDF/A as server jobs.
How it works
Open, edit, save — safely.
A shared lock stops two people overwriting each other, and saves are chunked and checked against the version you opened.
Edit session
Open from DriveTake the lockEditSave new versionRelease
Server job
Choose toolQueueRun on serverNew version
One editor at a timeOthers can read and comment while someone holds the edit lock.
Never overwrite blindlyA save only lands if the file is still the version you opened.
Your rulesOrganisation policies decide which tools people may use.
No document scriptsJavaScript inside a PDF never runs.
Coming next
A full desktop PDF editor.
The specification maps PDF Studio tool by tool against a professional PDF editor, delivered in phases.
Edit text & imagesChange wording and pictures with the embedded font.
Combine & createMerge Word, Excel, images and PDFs into one file.
Fill, sign & e-signFill forms, sign, and request signatures in order.
CompareSee what changed between two versions.
AI AssistantAsk a PDF questions, with citations, on your own server.
Different on purpose
- Files are always stored in Drive, with versions and locks
- Document JavaScript never runs; form maths uses a safe engine
- E-signing and AI run on your organisation’s WorkSuite server
- Office documents will hand over to WorkSuite Office for editing
Available now, growing next
On the web today. On the desktop next.
The web PDF editor and the PDF Studio server contract run today. The desktop app, editing text and e-signatures follow in phases.
AvailableWebapp.worksuite.lk/pdfView, annotate, organise pages, forms, redaction and server jobs on Drive files.
PlannedDesktopWorkSuite DesktopA full PDF editor in the WorkSuite desktop shell, with offline recovery.
PlannedMobileWorkSuite MobileRead, comment and sign on the phone.
Coming next · roadmap
- P0–P1Harden & webOne permission model, tool gating, admin policy screen, export and compress
- P2DesktopDesktop engine, create, combine, organise, comments in the file, offline
- P3Edit & protectEdit text, prepare forms, fill and sign, compare, shared review, AI
- P4Sign & automateRequest e-signatures, certificates, action wizard
- P5StandardsAccessibility, PDF/A and PDF/X, print production
Features
Everything an office does with PDFs.
01
View
- Page viewer
- Thumbnails
- Text search
- Zoom
- Open from Drive
- Read-only while locked
02
Comment
- 15 annotation types
- Highlights
- Notes
- Shapes and ink
- Stamps
- Kept with the file
03
Pages
- Rotate
- Reorder
- Delete
- Thumbnails
- Server drafts
- Shared edit lock
04
Page design
- Watermarks
- Headers
- Footers
- Bates numbering
- Applied to the file
- Saved as a new version
05
Forms
- Fill forms
- Save the filled file
- Policy controlled
- In the web editor
- On Drive files
- Audited
06
Protect
- True redaction
- Passwords and permissions
- Policy per organisation
- Audit trail
- Events
- Diagnostics
07
Server jobs
- OCR
- Optimise
- Convert
- PDF/A
- Repair
- Secure
08
Drive
- Versions
- Shared edit lock
- Chunked save
- Version check
- Expiring content links
- Admin policy API
09
Coming next
- Edit text and images
- Combine any files
- Compare versions
- Request e-signatures
- Accessibility checks
- AI Assistant
What does PDF Studio do?
PDF Studio views, comments, organises, redacts, OCRs and secures PDFs stored in WorkSuite Drive, with shared edit locks, versions and an audit trail.
Where are the files stored?
Always in Drive. PDF Studio opens files where they already live, and every save becomes a new Drive version.
What stops two people overwriting each other?
A shared edit lock: one person edits at a time while others can read and comment. A save only lands if the file is still the version you opened.
Is redaction permanent?
Yes. True redaction removes the content rather than just covering it.
Can it make scanned PDFs searchable?
Yes. Server OCR makes scanned PDFs searchable, and optimise, convert, secure, repair and PDF/A run as server jobs on your own WorkSuite server.
Does JavaScript inside a PDF run?
No. Document JavaScript never runs; form maths uses a safe engine.
Can an administrator limit which tools people use?
Yes. Organisation policies decide which PDF tools people may use.
What is available today, and what comes next?
The web PDF editor runs today. A full desktop PDF editor, editing text and images, combining files, comparing versions and requesting e-signatures follow in phases.
Can I try PDF Studio before buying?
Yes. The live demo, linked from the Demo page, is a working WorkSuite with sample data you can explore. If you would rather be shown round, book a demo through the contact page (/contact/?kind=demo).
Is PDF Studio available in the cloud and self-hosted?
WorkSuite runs as WorkSuite One Cloud, hosted for you, or on your own server. On the Cloud, the business apps come with WorkSuite Business; on your own server, pricing depends on server size and the apps you choose, so ask us which plan fits.
Can I use PDF Studio on a phone or from the desktop?
WorkSuite runs in the browser on desktop, tablet and phone with nothing to install. WorkSuite Desktop is also available for Windows, macOS and Linux and can point at the Cloud or at your own server.
Who uses it
Simple to read. Powerful when needed.
EveryoneReads, comments and fills forms.
Legal & financeRedacts, protects and archives documents.
OperationsScans, OCRs and combines paperwork.
AdministratorSets which PDF tools each team may use.
Works on the same records
All 47 apps